This page provides vendors and contractors resources for doing business with the Orange County Fire Authority (OCFA).
The Orange County Fire Authority (OCFA) has centralized purchasing administered by the Purchasing Section, a division of the Business Services Department. Vendors should become familiar with the
Suppliers Guide
which provides general instructions on how to do business with the OCFA.
Ethics Policy - Our Purchasing staff adheres to the Standards of Purchasing Practice of the California Association of Public Purchasing Officers(CAPPO) to ensure that suppliers are treated fairly and the OCFA's interests are protected.
Federal Funded Purchases - The Orange County Fire Authority became subject to the Uniform Guidance (2 CFR Section 200) for Federally Funded Purchases effective July 1, 2018. OCFA Policies regarding federal purchases can be found in Section 15 of the OCFA Procurement Policy Manual.
Vendors interested in doing business with the Orange County Fire Authority (OCFA) are to visit the Vendor Portal for OCFA to register as a bidder online, search for current bids and RFPs, download documents, bid electronically (where applicable), and review bid results.
Business hours are from 7:30 AM to 5:00 PM, Monday through Thursday, and 7:30 AM to 4:00 PM every other Friday.
Click here
to view the OCFA's Calendar for on/off Friday schedule.
Click here
for directions to OCFA Headquarters.
Call the Purchasing office to schedule an appointment (714) 573-6640.
OCFA operates under a centralized purchasing authority. Supplier representatives should contact the Purchasing Section rather than other OCFA departments when providing new product information. All potential suppliers are strongly encouraged to register online, as they will then be notified of any bidding or Request for Proposal opportunities. Suppliers are cautioned that written purchase orders and change orders can only be issued through the purchasing section. Unauthorized purchase may result in nonpayment. Failure to receive a written purchase order or change order may delay payments.
Suppliers are cautioned that written purchase orders and change orders can only be issued through the purchasing section. Failure of a supplier to receive a written purchase order/change order prior to providing product and services may delay payment. In addition, unauthorized purchases may result in nonpayment.
To register as a Vendor, click here then select the "New Vendor Registration" to complete the registration process. (We recommend that you register at least one additional contact person's email address in the box entitled "Alternate Email" to receive notices in case the main contact is unavailable.)
Please note: Vendors/Contractors are solely responsible for maintaining up to date and accurate information and may edit the profile at any time.
Please make sure that you register for all categories that apply to your business so that you are notified for all of the opportunities that match your company's profile. If you would like to look at or print the list of commodity codes currently used at OCFA,
click here.
Note: In order to access the BidsOnline system, you must install Adobe flash player 10.1 or higher. Download and install.
For technical assistance with the vendor registration process, please contact Planet Bids at (818) 992-1771 ext 0 or via email: support@planetbids.com.
As a result of Senate Bill 854, all Contractors/Subcontractors conducting business with Orange County Fire Authority (OCFA) and bidding on public works projects must register with the Department of Industrial Relations (DIR) as a condition to bid on, be listed in a bid or perform work on a public works project. Bidding or working in violation of this requirement may subject a Contractor/Subcontractor to a $2,000 penalty (for the first violation) or disqualification from bidding or working on public works projects for the next 12 months.
For more details please see the State of California Department of Industrial Relations website listed below.
The Orange County Fire Authority (OCFA) has adopted the California Uniform Public Contract Cost Accounting Act (CUPCCAA) set forth in the California Public Contract Code (PCC) Section 22000. The CUPCCAA allows the OCFA to conduct Informal Bidding Procedures (PCC Section 22034) for public works construction projects valued up to $175,000 with prequalified contractors.
OCFA has recently added the pre-qualification tab in the PlanetBids vendor portal. All interested licensed contractors are invited to submit their pre-qualification application for inclusion on OCFA's informal bidding contractors list for all trades for the current calendar year.
Contractors will be required to submit a pre-qualification application each year to be included on the annual list.
Both formal and informal solicitations may be processed through our online system. All responses are due at or before the time shown on each solicitation. Late responses cannot be accepted. It is the bidder's/offeror's responsibility to ensure that the most complete and current version of the solicitation, including addenda, have been downloaded. See current bid opportunities and bid results here.
Note: In order to access the BidsOnline system, you must install Adobe flash player 10.1 or higher. Download and install.