Business Services provides budget, payroll, accounting, and administrative support to the Authority; monitors cash balances and, makes investments; provides warehouse, purchasing, shipping and receiving, and mail operations.
The Accounts Payable (AP) section of Finance is responsible for the accurate and timely payment of all invoices. The Orange County Fire Authority (OCFA) processes invoices using the conditions provided on the Blanket Order (BO) or Purchase Order (PO). The BO/PO is a legally binding agreement between the seller/vendor and OCFA.
The Clerk of the Authority is the local official who administers democratic processes, such as access to Authority records and all legislative actions ensuring transparency to the public.
The Finance Section oversees the processing, accounting, reporting and auditing of all OCFA financial records. This section is also responsible for developing policies and procedures designed to protect and safeguard OCFA's financial assets.
The Purchasing Section administers the centralized procurement of all supplies, services, equipment, and construction services through competitive solicitations. Through centralization of procurement, the OCFA achieves standardized bidding and evaluation procedures; economies of scale on agency purchases; and ensures an open, fair and competitive procurement process. The Purchasing Section is also responsible for developing and administering procurement policies and procedures, the procurement card program, and surplus disposition.
The Treasury and Financial Planning Section is responsible for providing a variety of cash management, budgetary services, and financial support for the OCFA. Treasury services include monitoring cash balances, making investments in compliance with OCFA's Investment Policy, issuing and administering long and short-term debt, oversight of the Deferred Compensation, OCERS, and Retiree Medical programs. Financial Planning services include preparation of the budget, monthly analysis and reporting of revenue and expenditure activities, annual reviews of OCFA's fiscal health, financial forecasting, and special financial studies. Additional responsibilities include maintenance of lease-purchase agreements and various administrative support functions.